Present: Susan Deese-Roberts, Mark Emmons, Susan Beck, Inga Waite, Kris Warmoth, Donna Cromer
Absent: John McCance, Earl Dye

The meeting was called to order at 2:35 pm by President Inga Waite. 

ROUTINE BUSINESS

1. Approval of Minutes - September 28, 2001. 
Kris Warmoth moved to approve the minutes from September 2001. Susan Deese-Roberts seconded. Minutes approved.

2. Treasurer’s Report. 
The treasurer’s report was presented by Susan Beck and approved by the board. The current balance is $3,068.22.

3. ACRL Chapters Council Report. 
Inga Waite attended the ACRL Chapters Council at ALA Midwinter in New Orleans on January 20, 2002. She reminded us that if we plan on attending ALA Annual Conference in Toronto in 2003 to bring our passports or some other official form of identification. Inga’s  report follows.

Lynn Bradley from the ALA Washington Office mentioned a Legislative Advocacy Workshop at ALA Annual Conference and noted that UCITA (Uniform Computer Information Transactions Act) workshops are available from the ACRL office. Bradley also discussed the US Patriot Act and its impact on libraries, mainly on patron records. She provided participants with tips of what to do when the FBI calls and wants to look at patron records. 1. Contact your institution’s attorney; 2. Review your policies; 3. Make sure staff members are trained--that they know who to call and who to go to; 4. Designate one person in the library as the one to receive warrants. 

Helen Spalding, ACRL President Elect, 2002-2003 spoke about her plans to focus on enhancing visibility of academic libraries and how individual libraries can work with ALA Marketing and Sales to produce public relations materials for their libraries. She also urged chapter members to use the materials on the ACRL and ALA websites.

Mary Jane Petrowski, ACRL Senior Associate Executive Director provided this year’s membership campaign ideas. Petrowski reminded chapter representatives that chapters receive $1.00 for each chapter member who is also an ACRL member. She also noted that ACRL provides chapters with $10.00 for each new ACRL member who has joined ACRL through a chapter recruitment effort. Petrowski recommended identifying a liaison at each institution to assist in the membership campaign. 

Barbara Jenkins, Task Force on ACRL Supplemental Funding reminder chapter representatives that ACRL has funds available to bring ACRL officers to speak at chapter functions. There is a web form for chapters to fill out at http://www.ala.org/acrl/chspkr.html. Requests for speakers for 2001-2002 budget year need to be submitted by June 1, 2002.
ACRL is also re-assessing grants for programs and the organization will be sending out a questionnaire soon.

4. NMARL Web Page
There was a suggestion to include board members’ complete work address on the NMARL web site listing at http://www.unm.edu/~emmons/nmarl/nmarl-people.html. The current listing omits city, state and zip information. Mark Emmons will send out an e-mail requesting board members to submit their complete work address. 

UNFINISHED BUSINESS

1. Board Positions

A. Current roster--Vacancies, Terms of Office, Nominations, Appointments
NMARL currently has four vacancies. Vacancies are for: 1. Four year graduate program representative; 2. Four year college representative; 3. Two year college representative; 4. Library staff representative. The first two positions have been vacant for a year, the other two are now vacant because Kris Warmoth and Earl Dye have finished up their service period and are now cycling off the board. Ideas were generated for possible candidates for these positions. Mark Emmons will contact individuals, encouraging their commitment to serve on the board and will then inform the board of the names of the four new representatives.

Concern was voiced regarding always drawing on the same campuses (UNM, NMTech, etc.). There is certainly a need to diversify and to encourage new members to participate in board service.

A discussion then ensued regarding the need to increase NMARL’s visibility within and outside of the state. We have been active with both CHECS and NMLA and have co-sponsored workshops with NMCAL. Susan Deese-Roberts suggested that Mark Emmons work on formalizing relations with other groups and to formalize roles within our organization regarding who does the programming. For example, liaison with CHECS and NMLA would be a natural role for the President-Elect.

B. Membership
Our current membership roster is woefully out of date with last update done in 1999. Susan Beck requested that NMARL begin an entirely new membership roster with this year’s membership drive and the board agreed. 

Susan Deese-Roberts suggested that the membership cycle run from July to June and that the election for board members should be held in July, after the membership roster has been finalized. Mark Emmons moved and Kris Warmoth seconded the motion to postpone the election until July. The motion passed. Mark Emmons moved and Kris Warmoth seconded the motion to amend the bylaws in Article II, Section 3. Election to read that officers will no longer assume their duties after annual conference but later in the year, in July. 

2. Affliations

A. CHECS
Mark Emmons will attend the summer meeting in Ruidoso in July. CHECS wants NMARL’s continued involvement. The annual CHECS conference will be held at New Mexico Tech in Socorro on October 23.

B. NMCAL
The board agreed that it would be good to have a long-term NMARL representative to NMCAL and Inga Waite appointed Mark Emmons to a three year term.

C. NMLA
The board agreed to a suggestion that NMARL ask to have a column in the NMLA newsletter as a way to communicate the news, the issues, and perhaps some of the business of the organization. Susan Deese-Roberts recommended that we discuss via e-mail.

1. Annual Chapter Report to ACRL
Susan Deese-Roberts sent out the Annual Chapter Report to ACRL last fall. 

2. NMARL Agenda for the Year Ahead
The board discussed the NMARL listserv; both its current inactivity and its potential value to serve as a widespread communication tool for the membership. Mark Emmons will contact Susan Magee to find out the ins and outs of running the listserv, who is currently moderator, and will then investigate who might like to serve as listserv moderator. 

Mark Emmons will schedule the fall meeting via e-mail and will provide the board with a vision for NMARL’s direction. 

3. Other
The board thanked Mark Emmons for a good annual program and thanked Susan Beck for her work on the membership drive. 

The meeting adjourned at 3:10 pm

Submitted by Susan E. Beck