Board members present: Mark Emmons, Susan Deese-Roberts, and Kris Warmoth.

Board members absent: John McCance, Judith Bernstein, Inga Waite, Kathleen Kroll, (Library staff representative -- vacant), Maryhelen Jones

The meeting was called to order by President Susan Deese-Roberts at 3:10 p.m..  The last board meeting was held at the UNM in August 2000.  The meeting was treated as an informational session.  Three NMARL members attended the meeting as well and a joint membership/Board meeting was held.

Treasurer’s Report

The treasurer’s report was presented by Susan Deese-Roberts. Marty Jonas has resigned as Secretary/Treasurer as she has taken another position at New Mexico Tech in the Alumni Office.  Current balance is $3,060.18 

Marty sent two boxes of materials to Susan via Kay Krehbiel at the NMLA conference.  Susan has not had a chance to look at them yet.

Board Positions Update/Election of Officers

Susan will talk with Maryhelen about whether or not Maryhelen can conduct the 2001 election from Texas.  The election should have been held prior to the NMLA conference and will now be held ASAP so that Inga can assume President duties sometime during the summer.  2002 elections will be held no later than March 17, 2002.  New officers will take office at the NMLA conference in Las Cruces in April 2002.  Mark Emmons has agree to run for Vice-President/President-elect.  A candidate for Secretary/Treasurer has not been identified.  The Library Staff Representative position is vacant on the Advisory Board.  Several names were suggested to Susan who will follow-up on an appointment.  Susan will consult with Inga on other Board appointments.
 

Membership

The suggestion was made to compare the list of ACRL members who were not currently members of NMARL, and nominate those individuals for free one year membership in NMARL.  Better use of NMARL-l to distribute NMARL and related academic library information was discussed.  Susan will discuss with Inga the idea of a "monthly" President's report on the list.  Also, Susan noted that LEGNET problems had been resolved and that she, as the ACRL LEGNET representative, would have information to forward to NMARL-l from ACRL on a regular basis.

ACRL Chapter Councils Report

Susan reported on her attendance at the Chapters Council meeting at ALA in Washington, D.C. in January 2001. 

Chapters Council Representative
Chapters Council suggested that each chapter either elect or appoint a Council Representative to serve a three-year term on the Council.  The request was based upon the fact that many for many chapters either the President or Past President attend Chapter Council meetings for one year so it is difficult for the Council to maintain continuity.  Susan will consult with Inga regarding this idea.  According to the By-laws, a member could be appointed to the Board to serve in this capacity or a Board member could be asked to serve in this capacity.  The Board proposes paying registration fees for meetings at with the Chapters Council meets. 

Chapter Web Pages
Susan discussed a report presented on Chapter web pages at the Chapters Council meeting.  Mark Emmons hopes to have the NMARL pages in place by late May.

LEGNET
Susan reported that she learned at the Chapters Council meeting that the email addresses of some LEGNET representatives had been altered when a new server and/or email system had been put in place.  Therefore, several chapters were not receiving LEGNET notes.  New Mexico was one of those states and Susan is the LEGNET representative.  The problems seem to have been corrected.

Affiliation with NMLA, NMCAL, and CHECS 

NMARL and NMLA worked together on programming sessions relevant to academic librarians at the 2000 NMLA conference.  NMARL and NMCAL co-sponsored a panel discussion on Higher Education Information Literacy Initiative in New Mexico.  Susan reported that NMCAL is considering a change to its by-laws that would offer an ex-officio position to a NMARL member.  The vote will be taken during a summer NMCAL meeting. 

The annual membership meeting of NMARL will be held at the 2002 NMLA conference in Las Cruces, NM in April 2002.  Other ideas for collaboration included a NMARL column in the NMLA newsletter and further discussion with the NMLA Board regarding affiliation. 

Susan will meet with CHECS representatives to discuss the continued relationship between NMARL and CHECS.  The decline in participation by librarians in CHECS was noted and discussed.  Susan

Fall Board Meeting

At a time convenient to all Board members, the NMARL Board will meet at UNM-Valencia campus during the fall.  Specific date to be set with Board members.

Logo

Norice Lee put together a logo contest focusing on NMSU Dona Ana with an award of $100.00.  Susan distributed copies of the LOGO which will be used on the NMARL web page and all print publications.

The meeting was adjourned at 4:40 p.m..

Submitted by Susan Deese-Roberts.