Present: Donna Cromer, Dennis Davies-Wilson, Mark Emmons, Kathleen Knoth, John McCance, Cassandra Osterloh, Joan Shedivy The meeting began with the transfer of the gavel from Mark to Dennis.

1. Welcome and Introductions

2. Approval of Minutes of April 23, 2003
- approved

3. Approval of Agenda
- add discussion of recommendations for VP
- approved with change

4. Membership/Treasurer's Report
- There has not been an active push for members to renew their membership. There is also not a current, up-to-date listing of members. Comparing the listserv list (thanks to Donna for checking and updating addresses and emails) with the mailing list, there are 104 members. There was a discrepancy with 22 names (no current address found).
- The most recent financial statement found (April 4, 2003) states that NMARL has $3105.91.
- Cassandra is awaiting the files from the previous secretary so that a new bank account can be set up, among other things.

5. Status of ACRL "Certificate in Library Management"
- ACRL proposed a policy that would require departmental chairs and divisional coordinators to complete 12 or more hours of management courses to qualify as unit heads. They anticipated a starting date of July 1, 2003, but no action has yet been taken.
- Similar leadership programs available: Harvard Leadership Institute, institute held at UCLA, NMSU offers training in librarian I and II, UNM Continuing Education (?)

6. Status of setting up tours of a variety of libraries
- The thought was to have tours at NMLA Conference, but this will not be happening. Perhaps at the next conference.

7. NMARL Web page status
- Updates for the site were given to Mark.
- ACTION: Mark and Cassandra will look into getting our own domain name and/or host institution.
- There was also discussion of the secretary being in charge of updating the Web pages. Change to bylaws?

8. NMARL at NMLA 2004
- Brainstorming session on how to get faculty into the library and how to integrate IL into assignments.
- Nuts & Bolts of Licensing Agreements

9. Vice President/President Elect
- A charge of the Past President is to send a call for VP. Mark will compose, and it will be sent to NMARL, NMLA, and NMCAL listservs.
- Reminders: any NMARL member may serve but Board members must also be members of ACRL; one of the VP's roles is to come up woth programming for the NMLA Conference.

10. Dues
- Cassandra will rework the form.
- The renewal, membership form will be sent via email along with a short blurb about NMARL, and a link to the NMARL survey to the NMARL, NMLA, and NMCAL listservs.
- Dues will be kept the same to try and increase membership.

11. Partnering with other organizations (NMCAL, NMLA, AARL-NM)
- There was much discussion and debate on this topic.
- What are the charges or missions of each organization?
- There was discussion on the overlapping of topics and functions of the four organizations and how we might better serve our constituents.
- One suggestion was to have a professionally facilitated retreat of the board members of the four organizations.

12. Other agenda items for the year
- tabled until the next meeting

13. Survey of librarians and professional staff for needs/wants
- The survey will be online.
- The link to the survey will be included with the mass emailing to the NMARL, NMLA, and NMCAL listservs.

14. Programming for NMLA 2005
- Possible programming - Julie Todaro (information literacy), a pre-conference possibly partnered with NMCAL.
- ACTION: Dennis will work on organizing this.

15. Open meeting of NMARL members
- Normally held at NMLA conference.
- Will wait for completed surveys and then call a meeting (perhaps in summer, piggybacking with NMCAL summer retreat).